It is typical that a venue requires a Day-of Coordinator to ensure your special day is managed by a professional.
Coordinator/s are always prepared with any needed items such as safety pins, sewing kit, scissors, pins for boutonnière, etc.
Services include:
- An initial meet up and complete walk-through of ceremony and reception site.
- Introduction email to all vendors/venue so they are aware that we will be the primary source of contact.
- A customized timeline is created which is shared with venue/vendors to ensure everyone is on the same page.
- Unlimited calls, emails and texts for further assistance leading up to the big day to go over all the details (not just 30 days prior).
- A rehearsal is coordinated prior to the big day. This is when you bring your items for us to set up (seating chart, toasting glasses, cake cutters, candles, pictures, signage, card box, guest book, etc.).
- Confirmation with the venue and vendors on all details and logistics.
- Confirm arrival times, and set up of all vendors to venue.
- Send any needed information to the venue for all vendors such as Certificates of Insurance, etc.
- Referrals of reputable vendors (Photographers, DJs, Videographers, Florists, Officiants, Bakeries).
- Vendor follow-up/confirmation.
- Coordinator/s typically arrive 2 hours prior to guest arrival to set up and distribute items for ceremony/reception (i.e. seating chart, meal indicators, card box, cake cutting set, toasting glasses, family photos, party favors, rings, etc.). Insure vendor arrivals, cake delivery, etc.
- Reserve ceremony seats for immediate family.
- Ensure delivery of bouquets to the bridal room, and pin on corsages and boutonniere.
- Greet and guide guests upon arrival.
- Coordinate the procession, and ensure time management of ceremony and reception (ceremony, photo time, mealtime, first dance(s), bouquet/garter toss, cake cutting, etc.).
- Assist bride holding her train, bustle brides' dress after photos.
- Coordinator is always aware that parents, especially are present for formal activities (grand entrance, first dance, etc.).
- Coordinate grand entrance.
- Coordinate proper announcements with DJ to ensure event flow.
- Towards the end of the event, collect and pack up reception items: toasting glasses, cake cutters, candles, etc.