Services: Full/Partial planning, day-of coordination
Destination Weddings
With 8 years' experience in the travel industry, we can help make your destination wedding dreams come true!
Full Service Planning
When you need help from the very start. Finding the perfect venue within your budget, and all the services listed below in partial planning and day-of coordination/management.
Partial Planning
When you have already secured your venue, but now you need someone to help with the rest of the planning process to take the stress off,
- There is an initial meeting to talk about your visions and the plans you have made so far.
- A meet up with the venue to go over all your details (menu, seating diagram, ceremony set up, etc.). Communication with the venue for any changes, additions, etc.
- Offer professional advice on how to go forward, and what needs to be done next.
- Vendor selection suggestions.
- All Day-of Coordination services listed below
Day-of Coordination/Management
It is typical that a venue requires a Day-of Coordinator to ensure your special day is managed by a professional.
Coordinator/s are always prepared with any needed items such as safety pins, sewing kit, scissors, pins for boutonnière, etc.
Services include:
- An initial meet up and complete walk-through of ceremony and reception site.
- Introduction email to all vendors/venue so they are aware that we will be the primary source of contact.
- A customized timeline is created which is shared with venue/vendors to ensure everyone is on the same page.
- Unlimited calls, emails and texts for further assistance leading up to the big day to go over all the details (not just 30 days prior).
- A rehearsal is coordinated prior to the big day. This is when you bring your items for us to set up (seating chart, toasting glasses, cake cutters, candles, pictures, signage, card box, guest book, etc.).
- Confirmation with the venue and vendors on all details and logistics.
- Confirm arrival times, and set up of all vendors to venue.
- Send any needed information to the venue for all vendors such as Certificates of Insurance, etc.
- Referrals of reputable vendors (Photographers, DJs, Videographers, Florists, Officiants, Bakeries).
- Vendor follow-up/confirmation.
- Coordinator/s typically arrive 2 hours prior to guest arrival to set up and distribute items for ceremony/reception (i.e. seating chart, meal indicators, card box, cake cutting set, toasting glasses, family photos, party favors, rings, etc.). Insure vendor arrivals, cake delivery, etc.
- Reserve ceremony seats for immediate family.
- Ensure delivery of bouquets to the bridal room, and pin on corsages and boutonniere.
- Greet and guide guests upon arrival.
- Coordinate the procession, and ensure time management of ceremony and reception (ceremony, photo time, mealtime, first dance(s), bouquet/garter toss, cake cutting, etc.).
- Assist bride holding her train, bustle brides' dress after photos.
- Coordinator is always aware that parents, especially are present for formal activities (grand entrance, first dance, etc.).
- Coordinate grand entrance.
- Coordinate proper announcements with DJ to ensure event flow.
- Towards the end of the event, collect and pack up reception items: toasting glasses, cake cutters, candles, etc.
Rates vary depending on locations, and set up requirements. Please contact us via the Contact page. Thank you, and we look forward to hearing from you!